Campus Recreation - Risk Statement
Student Affairs Policy STAF 3.07

The University considers participation in Campus Recreation programs a purely voluntary activity, and individuals participate at their own risk. Participants should be aware of the possibilities of bodily injury and should understand that they are responsible for any and all costs arising out of injury or property damage sustained through participation.

Procedure
The Campus Recreation Risk Statement is communicated to all students, faculty, and staff who participate in the program in the following ways:

• • Intramural Team Sports (football, volleyball, softball, basketball, etc.)
  1. The team manager completes the team entry form.
  2. The team manager signs the form on which the Risk Statement is typed.
  3. Eligibility guidelines, rules, and score sheets also contain the Campus Recreation Risk Statement.
  4. Each team member signs the score sheet.
• Intramural Singles and Doubles Sports (tennis, racquetball, badminton, etc.)
  1. The team manager or individual participants themselves complete the singles or doubles entry form that includes all the names and social security numbers of the participants of the sport.
  2. The team manager of the individuals signs the form on which the Risk Statement is typed.
• Fitness Programs
  1. All participants are required to sign a Waiver of Liability and Release Form.
  2. Participants are to sign their name on the attendance sheet before participation.
• Sports Clubs: All participants are required to sign a Waiver of Liability and Release Form.
• General: The Risk Statement will be published in the Campus Recreation Calendar/ Handbook in order to inform participants of their responsibilities.

Student Affairs Policy STAF 3.09

All students, faculty, and staff with a valid ID are eligible to participate in the fitness program upon payment of the Fitness Program fee. When space is available, dependent children and spouses of students, faculty or staff who have a family membership to the PE Center are allowed to participate. Dependent children must be at least sixteen years of age. Alumni are eligible to participate providing they are members of the Alumni Association, pay the Fitness Program fee, and pay the alumni guest fee for each visit. Participants must complete a Waiver of Liability and Release Form and sign in each time they participate in a fitness session. If the individual is under the age of eighteen (18), the parent must co-sign the Waiver of Liability and Release Form.

Student Affairs Policy STAF 3.16

Students, faculty, staff, and spouses with a valid University of South Carolina ID Card may rent camping equipment from the Happy Camper, located in Equipment Issue, Room 206 of the Blatt PE Center. Those renting equipment are responsible for returning the equipment in the same condition as rented by the time specified in the agreement. Fees will be charged for the delinquent return of or damage to equipment.

Student Affairs Policy STAF 2.01

Policy
The Blatt Physical Education Center is responsible for meeting the University’s needs in four areas:

1. Academic - Facilities are provided for students receiving instruction in Physical Education, Exercise Science, and Theater/Dance.
2. Campus Recreation - Facilities are provided for the intramural sports program, sports clubs, and fitness programs.
3. Unstructured Recreation - Facilities are provided for students, faculty, staff, and their guests for recreational activities.
4. Intercollegiate Varsity Sports - Facilities are provided for men and women’s swimming, diving, and women’s volleyball.

Only students, faculty and staff members of the University of South Carolina, their dependents and guests are permitted to use the facility. In addition, current members of the Alumni Association, if they purchase a guest pass, will be admitted. Participants in special groups sponsored by the University and special programs sponsored by primary user groups will be admitted, when the outsider user group policy is adhered to.

Procedure
Admission is by valid University ID Card, special program card, or alumni pass:

1. Students, Faculty, Staff - Valid University of South Carolina ID card is required for admission.
2. Guests - Guests must be accompanied by a student, faculty or staff member who has a valid ID card and must pay a guest fee. In addition, the guest must present a valid picture ID and follow correct sign-in procedure.
3. Special Groups - Participants in special University-sponsored groups will be admitted by special ID cards that are issued by the Office of Campus Recreation.
4. Dependents - Dependent spouses and children who are 17 years old or older, who possess a PE Center family membership card, may enter the building unaccompanied by their sponsor. Dependent children 16 years old and younger must be in the company of a parent or guardian who is 18 years old or older to utilize the facility.

Locker Room Use
The Blatt PE Center maintains locker rooms for both men and women. The locker rooms are available for use free of charge on a daily basis to students, faculty, staff, and guests. Locks must be supplied by the user. Each day at closing, all unauthorized locks will be removed and the contents of the locker cleared.

Lockers may be rented on a semesterly or annual basis between 8:30 am - 7:00 pm in the Office of Campus Recreation (Room 202, Blatt PE Center). Locker rental includes a locker, lock, and towel service. Towels may be exchanged at Equipment Issue. The current locker fee schedule is available in Room 202 of the PE Center.

Equipment Issue and Use
With a current USC ID, individuals may check out sports equipment from the Equipment Issue Window, Room 206, Blatt PE Center. In signing the checkout sheet or log, the person accepts responsibility for the care and return of the equipment. Payment will be required to repair or replace equipment that is lost, broken, or damaged. The individual’s ID card will be retained until equipment is returned or payment made for lost or stolen items.

Facilities and Reservations

1. The current hours of operation for the Blatt PE Center during school sessions are as follows:
   Monday - Friday 7:00 am - 11:00 pm
   Saturday 10:30 am - 9:00 pm
   Sunday 10:30 am - 11:00 pm
   Hours of operation may change when classes are not being held or may be revised to meet facilities demands.
2. The following facilities are located in and adjacent to the Blatt PE Center:
   a. Dance studio, aerobics studio, combative room, weight room, aerobic equipment area, six (6) basketball courts, four (4) badminton courts, six (6) multipurpose athletic fields, and two (2) outdoor sand volleyball courts. Reservations are taken between 1:00 - 4:00 pm in the Office of Campus Recreation, or by phone 777-4592. Reservations are accepted one day to one week in advance.
   b. Natatorium, which includes a 50-meter Olympic sized pool and separate diving well along with a sun deck. Hours of operation for the natatorium are available in Room 202 of the PE Center.
   c. Nine (9) handball/racquetball courts and four (4) squash courts on the ground floor with observation areas on the second floor. Reservations are taken from 9:00 - 11:00 am, Monday - Friday in the Office of Campus Recreation, or by phone 777-4592. Drop-in reservations are allowed when courts are available. Reservations are accepted on day of play only, except for weekends, which are taken on Fridays.
   d. Twelve (12) tennis courts are located on Wheat Street, east of the PE Center. Reservation procedure is the same as for racquetball courts.
   e. Three (3) lighted outdoor basketball courts are located on the east side of the PE Center. Reservations are not required.

Guests
Each student, faculty, or staff member may bring two guests per visit. All guests must pay a guest fee and follow appropriate sign-in procedures.

1. Guest Fee Payment Procedure: During regular office hours (8:30 am - 7:00 pm), Monday - Friday, the guest fee must be paid at the Office of Campus Recreation (Room 202, Blatt PE Center). After hours, the fee can be paid at the Equipment Issue Window, Room 206. When paying after hours, the sponsor will leave the guest at the front desk, while he/she goes to Equipment Issue to pay the fee and complete the required form. The sponsor will then show the receipt to the front door attendant to allow the guest to enter. Guest must present a valid picture ID to be admitted.
2. Sponsor Responsibility: Sponsors of guests who enter the PE Center are responsible for the actions of their guests and must accompany their guests during their visit at all times. Sponsor’s non-compliance may lead to suspension of the sponsor’s use privileges.
3. Special Events: During certain special events, guests may be permitted to observe these events and have the guest fee waived.
4. Family Memberships: Current students, faculty, and staff of the University may purchase a Family Membership for their immediate family. Immediate family members, with the exception of children under the age of 16 who must be accompanied by an adult, can utilize the PE Center unaccompanied if they have a family membership card. Family Membership cards can be bought in increments of 3, 6, 9, and 12 months.

Hazardous Weather Condition
The PE Center will open on a restricted schedule during periods of hazardous weather when the residence halls are open and students are on campus.

1. PE Center hours during such periods will be 12:00 noon - 4:00 pm unless amended by the Director.
2. Essential personnel have been designated to work, and this policy is applicable when other University employees and/or State employees have been released from work by the President of the University and/or the Governor.

Student Affairs Policy STAF 2.03

The Blatt Physical Education Center exists in order to provide a clean, well equipped academic and recreational facility for students, faculty and staff of the University of South Carolina. A wholesome atmosphere is of major concern to the users and management of the Center. Usage of the Blatt PE Center is a privilege, not a right.

Any person using the Blatt Physical Education Center who exhibits conduct of a physical or verbal nature unbecoming of a member of the University community (reference the Carolinian Creed) may be asked to leave the Center. Incidents of unbecoming conduct or of a serious nature, as judged by the Director of Campus Recreation, may result in the offending person losing their Center privileges for a specified amount of time or on a permanent basis.

Student Affairs Policy STAF 2.06

Outside user groups are defined as any group not consisting of currently enrolled USC students, or currently employed faculty or staff members. Also, any non-academic programs designed to raise revenue or where fees or dues are levied subject to the same fee as those applied to outside user groups.

Outside user group facility usage fees are as follows:

1. Per person, per day fee for user groups not requiring towel or locker service.
2. Per hour fee for user groups which require overtime or extra staffing (fee is per staff member in addition to fees outlined in A.).
3. Direct payment is required for damaged equipment or facilities as a direct result of outside user groups activities (payment in addition to fees outlined in A. and B.).
4. Event preparation and/or clean-up fees may be charged in addition to the fees outlined in A., B., and C. These fees must be negotiated prior to contract approval.
5. University sponsored and staffed events, which do not charge participant fees and include non-University participants, will not be assessed user fees, but direct expenses only, as outlined in C. and D.
6. Current fee schedule is available in Room 202 of the P.E. Center.

Procedure
All approved outside user groups must submit the following items, prior to the proposed event being confirmed, to the office of Campus Recreation, Room 202, Blatt Physical Education Center:
• A certificate of insurance for an amount no less than $1,000,000 per person, per occurrence.
• A signed copy of an event-specific contract prepared by the Office of Campus Recreation.
• A letter of sponsorship addressed to the Director of Campus Recreation signed by the head of the sponsoring department on department letterhead.

The outside user group event can only take place upon approval of the contract by the Board of Trustees of the University, and upon prior payment of estimated user fees.

Eligibility Requirements for Student Participation in Intramural Sports
Student Affairs Policy STAF 3.06

The spirit of the rules calls for their most careful consideration. They have been designed to protect all intramural participants and to insure them ample opportunity to participate. It is important that all teams and individuals observe the rules equally so that no team may gain an unfair advantage over those abiding by the rules.

All students, faculty and staff and spouses who participate in Campus Recreation activities must be knowledgeable of the eligibility rules that govern their specific activity. Each individual has the right to expect a fair and equal opportunity to participate, while at the same time maintaining a high level of sportsmanship and respect for opponents, teammates, and members of the Campus Recreation staff.

It is the responsibility of each team manager/captain to understand these eligibility rules and communicate that knowledge to other teammates. Team managers/captains must check the eligibility of each player on the team and make clear to the team the penalties for using ineligible players.

All students, faculty, and staff with a valid USC Columbia ID are eligible to participate in Intramural Sports activities.

Spouses of students, faculty, and staff who have a family membership to the Blatt PE Center are eligible to participate in Intramural Sports activities.

Varsity athletes may not participate in their sport or a related sport until two years after the end of the semester in which they participated at the varsity level. After two years, ex-varsity athletes may participate but are restricted to the Men’s A division.
Varsity athletes are defined as participating in organized practice or games at the varsity level.

If a first year player leaves or is dropped from the team prior to the first game of the year, that player is eligible to participate in intramural or special events.

Professional athletes may not participate in their sport or a related sport until five years have lapsed since they have permanently terminated their active participation at the professional level. After five years, ex-professional athletes may participate, but are restricted to the Men’s A division.

Alumni are not eligible to participate in Intramural Sports activities.

Participation Restrictions
Players may participate on only one team in a specific sport. Score sheets are used as rosters in determining eligibility. (Exception: participants may play on two teams if one is a Co-Rec team). The first team that a participant plays with is the only team that participant can play for. Teams may add players at any time as long as they have not participated on another team.

Teams participating in divisional point championships are subject to the additional restrictions:

1. Fraternity/Sorority - only pledges and active members may participate on Fraternity/Sorority teams.
2. Residence Halls - only residents may play on residence hall teams.
3. The Campus Recreation staff with the student and manager involved will determine eligibility in borderline cases. It is advisable to consult the appropriate Campus Recreation staff member if questions arise.

Penalty
Any team using a student who is ineligible shall lose all contests in which the student played if the violation is detected (through protest or by officials) before league playoffs begin. If detected during playoffs, the team shall lose the game in which the player is detected. The game will be awarded to the team that originally lost the game, and that team will automatically advance. In addition, managers/captains allowing violations of any of the above eligibility rules may, themselves, be suspended from participation in any capacity at the discretion of the Coordinator of Intramural Sports. Each case will be judged on its own merit.

Protests
Rule Interpretations

1. No protest will be considered which concerns the judgment of an official.
2. To be valid, a protest of a rule interpretation must be verbally registered with an official at the time the incident occurs. The game and clock will be stopped; the officials and team captains shall separate themselves from the other participants and determine the correct ruling.
3. If either captain believes the ruling to be in error he/she may request that the officials consult with the sport supervisor on duty. The supervisor will make a decision and the game will continue.
4. If either captain believes the supervisor’s ruling to be in error, he/she should inform the supervisor that he/she wishes to file a formal protest. The game will continue under protest. At the completion of the game, the protesting captain will complete a protest form with the supervisor.
5. The Coordinator of Intramural Sports will rule on all written protests. If a rule interpretation protest is ruled valid, every attempt will be made to replay the game from the point at which the protest was lodged.
6. NO protest can be made on a previous play, after the game resumes.

Participant Eligibility
To exemplify the values of honest sport competition, protests of alleged ineligibility should be made immediately to game officials and supervisors rather than waiting to determine the outcome of the game.

1. If an eligibility protest is made prior to a game and it can be determined that the player is ineligible, he/she will not be allowed to participate. No Campus Recreation staff member will knowingly permit an ineligible player to participate. If the eligibility of the player in question can not be determined, the team in question has the option of using the player. However, if it is later determined that the player is ineligible, the team will forfeit the game.
2. At the conclusion of the game, the protesting captain must complete a protest form with the sport supervisor. Written support of the protest must be presented to the Office of Campus Recreation by 12 noon the following school day. The Coordinator of Intramural Sports will examine the protest and rule on the eligibility of the player in question.
3. If a protest regarding eligibility is made at any time other than before the game, any decision regarding the protest will be made by the sport supervisor and/or the Coordinator of Intramural Sports.
4. A protest will always be viewed more favorably if these procedures are followed. However, the philosophy of the Office of Campus Recreation is that ineligible players should not be permitted to participate, and their status can be questioned at any time.

Forfeits
One of the real frustrations for participants and administrators alike is when the pleasure of participation can not be realized because of a forfeit. Forfeits waste time and money, and transform a pleasurable experience into an unpleasant one. Team managers are responsible for providing enough players for each game so that forfeits do not occur. Should a team be forced to forfeit a game, the Office of Campus recreation must be contacted as soon as possible. A team that forfeits twice during the regular season may be dropped from the league unless they contact the Office of Campus Recreation.

Sportsmanship
The philosophy of the Campus Recreation program is that good sportsmanship is expected in the conduct of every contest. A good sportsman is fair, courteous, has a good attitude and accepts results gracefully. All individuals and teams participating should comply with the spirit as well as the letter of the rules that govern all competitive situations. In order to encourage proper conduct during contests, members of the Campus Recreation staff will make decisions whether to warn, penalize or eject persons, teams or followers displaying poor sportsmanship.

The many students who work in the Campus Recreation program provide indispensable services to their fellow students and the program. These student employees should be treated with respect as one student to another. Under no circumstances should these students be threatened or physically abused. Anyone physically or verbally abusing a Campus Recreation employee will be immediately suspended from participation. This suspension will remain in effect until the suspended party meets with the Coordinator.

Teams and players also have a responsibility to act to prevent their fans from abusing the officials and to help the officials control the fans so that the game is not disrupted. In instances where officials are threatened or physically abused by spectators, those teams that are identified with the spectators will be dealt with accordingly by the Coordinator of Intramural Sports.

Each team will be given a sportsmanship rating for each game by that game’s officials. The rating will be on an “A”, “B”, “C”, “D”, or “F” basis. The following may cause a team to receive a low grade:
a. Profanity
b. Striking or shoving an opponent or official
c. Arguing with officials (team captains may discuss decisions made by officials with the officials as long as it is done in a respectful manner)
d. Taunting, abusive, or derogatory remarks towards opponents or officials
e. Any action that shows disregard for the rules and policies of the Office of Campus Recreation

Teams will be rated according to the scale in the 1997-98 Campus Recreation Captain’s Manual. To be eligible for the playoffs, teams must maintain a 3.0 sportsmanship average for all games during the regular season. If a team fails to maintain 3.0 average throughout the regular season, the team will be deemed ineligible for the playoffs. If a team fails their sportsmanship grades twice during the regular season, the team will be removed from the league. If during the playoffs, a team receives less than a “C” grade, the team will be removed from further participation during the playoffs, even if the team wins the game.

Rule Changes
The Office of Campus Recreation reserves the right to put into effect any rules regarding intramurals that it deems necessary. All participants and teams will attempt to be notified of such changes in a timely fashion.

Responsibility
Participation in Intramural Sports at USC is a purely voluntary activity, and individuals participate at their own risk. Participants should be aware of the possibilities of bodily injury and should understand that they are responsible for any and all costs arising out of injury or property damage sustained through participation. Information regarding the student insurance program should be obtained from the Student Health Center (777-3174).

Sports Clubs at the University of South Carolina
Student Affairs Policy STAF 2.09

Sports clubs are recognized by the University of South Carolina as student groups that participate in voluntary sport-related activities.

Office of Campus Recreation Mission Statement
The mission of the Office of Campus Recreation is to monitor appropriate recreation programs and services for the purpose of promoting student growth and development, positive interpersonal relationships, and healthy life styles in an enjoyable atmosphere.

Definition of Sports Clubs
A sports club is a registered student organization that provides a program of instruction, recreation, and/or competition in a specific sport or recreational/physical activity.

Purposes of Sports Clubs
The University recognizes that the purposes of Sports Clubs are:
• To expose students to new activities.
• To continue and enhance skills already acquired.
• To develop student leadership skills.
• To provide opportunities for students to develop positive interpersonal relationships and to promote an appreciation for cultural diversity.
• To enhance holistic development through leisure and physical activities.

Criteria To Be a Sports Club
The criteria to be a sports club are as follows:
• Sports clubs must be registered student organizations in accordance with the University regulations governing student organizations.
• Sports clubs must involve physical activity.
• Sports clubs must provide instruction for all club members and provide intra-university competition for members when appropriate.

Conditions of Recognition
Sports clubs must be formally recognized by the University of South Carolina as registered student organizations.

The University reserves the right to review and deem inappropriate for registration as a University sports club, certain activities (e.g. bungee jumping, sport parachute, hang-gliding, parasailing, etc.).

Sports clubs must be formally recognized by the Office of Campus Recreation.

Support for Sports Clubs from the University of South Carolina
A University recognized sports club is eligible to:
• Use University facilities, equipment, and services according to prescribed policies and procedures.
• Be monitored by and receive other support services from the Office of Campus Recreation and other University sources.
• Receive the assistance of the faculty/staff advisors in the normal business activities and operations.
• Collect reasonable dues, sponsor fundraising events, and solicit funds according to University policy.
• Receive awards and honors presented to University organizations and members.
• Be listed in University/student publications.
• Sponsor program activities consistent with the purpose of the organization.
• Participate in leadership training workshops and programs sponsored by the Division of Student Affairs, Department of Student Life and Office of Campus Recreation.
• Submit to receive Student Activities monies one year after active existence in accordance with Student Government codes.

Obligations of Sports Clubs
As a University recognized sports club, the sports clubs shall be obligated to:

• Understand that the University of South Carolina is not responsible for the activities of the Sports Clubs. The University considers participation in Sports Club programs a purely voluntary activity, and individuals participate at their own risk. Participants should be aware of the possibilities of bodily injury and should understand that they are responsible for any and all costs arising out of injury or property damage sustained through participation.
• Adopt, maintain, and conduct business in accordance with a constitution and any other bylaws or regulations. These should:
  1. State the purpose of the organization.
  2. Identify the titles and duties of officers and specify the date of their election.
  3. Contain no provision which would discriminate on the basis of sex, race, color, national origin or disability unless otherwise exempt.
  4. Ensure that all activities will not interfere with academic responsibilities.
  5. Contain no provisions for and ensure against the sponsoring of destructive activities that would tarnish the reputation of the University or cause damage to the sports clubs, the University, personal property or individuals.
  6. Prohibit the use of alcohol and the unlawful manufacturing, distribution, dispensation, possession or use of illegal drugs or controlled substances.
  7. Prohibit the sexual harassment of all club members.
  8. State all rules and regulations of the club. This should include proper equipment procedures.
  9. Ensure that membership is limited to students, faculty and staff.
• Understand that Sports Clubs are not agents of the University of South Carolina (e.g., The Fencing Club at the University of South Carolina). The clubs may use the name “University of South Carolina” in describing the organization, however, Sports Clubs must themselves understand and make it clear in their representation to third parties that they speak only for their own members, not the University or the student body as a whole.
• Remain in good standing with local, regional and national affiliations as appropriate.
• Maintain an active membership roster and submit to the Office of Campus Recreation, “Waiver of Liability and Release Form” from all club members before participating.
• Complete and submit to the Office of Campus Recreation, “Visiting Teams Waiver of Liability and Release Form” for all persons who come to USC to participate in a game, tournament, etc. sponsored by a sports club. These forms should be completed before participating.
• All sports clubs are required to have at least two representatives at each sports club meeting which are held once per month.
• Comply with all local, state, and federal laws and University regulations. This includes the guidelines set in the Carolina Community, Treasurer’s Manual, and the policies appended to this document.
• Maintain an active faculty advisor. If instructors/coaches meet requirement for serving as faculty advisor, they should do so. Faculty advisors must be full-time faculty or staff at a Grade level of 25 or above. For those instructors/ coaches who do not meet these requirements (i.e., non-University personnel), Campus Recreation full-time staff may temporarily serve as faculty advisors when an active faculty advisor cannot be found.
• Maintain an active instructor/coach with proper certification by a National certifying agency or written documentation of competence and background in their area of expertise. If a National certifying agency does not exist, the instructor/coach must still provide written documentation of competence and background in their area of expertise. All instructor/coaches must be certified in CPR. Written contracts should be utilized with University and non-University instructors/coaches.
• Participate in all workshops sponsored by the Office of Campus Recreation.
• Abide by travel policies. These include, but are not limited to the following:
  1. All persons driving to club activities must sign a form stating that they have proper vehicle insurance before driving to an event. This form will also include the name of the insurance company and the insurance policy number. This form must be submitted to the Office of Campus Recreation.
  2. All persons driving University vehicles to club activities must follow University procedures. A driver’s record must be submitted per University procedures.
• Abide by equipment policies. These include, but are not limited to the following:
  1. Equipment valued under $500 should have clear checkout procedures. A logbook should be used and compared to University inventory. All equipment is to be checked by the staff of the Office of Campus Recreation with officers of the club each semester. All equipment should be housed on the USC campus unless written permission is obtained from the Office of Campus Recreation.
  2. Equipment valued over $500, or equipment needing certified servicing, should be placed on contract between the University of South Carolina and appropriate vendors according to University policy. Contracts should be handled by the Office of Campus Recreation and will include specifics regarding clear procedures of authorization (i.e., who can checkout or use equipment) and appropriate amount of insurance (theft, fire, etc.).
  3. All clubs must have an equipment manager that will be responsible for checking in and out equipment to authorized club members. Records of equipment check in and out should be kept on file with the Office of Campus Recreation.
  4. Damaged or lost equipment must be reported to the Office of Campus Recreation by a club officer or equipment manager within 24 hours.
  5. In case of equipment damage, individual(s) may be held responsible for repayment costs due to negligent use or loss. Cases may be referred to the Office of Campus Recreation and/or the Office of Student Judicial Programs for further action.
  6. Donations of equipment may not be accepted by Sports Clubs. Offers of equipment may be referred to the Office of Campus Recreation for evaluation.
  7. All equipment purchased by a student activity fee funded student organization is property of the University of South Carolina and may be used for recognized sports clubs activities. All use of and transactions involving property shall be done in accordance with University of South Carolina policy and the organization’s constitution.
• Complete and submit to the Office of Campus Recreation a general information sheet concerning game schedules, tournaments, practices, etc. at the beginning of each semester.
• Deposit all money raised or collected from an activity sponsored in whole or in part by Student Activity Fee funds into the Student Activity account of the organization. No part of the funds can be deposited into an outside bank account. University receipt books must be utilized.
• Receive approval from the Office of Campus Recreation prior to the sponsoring of fund-raising activities. Fund-raising audit sheets should be completed and submitted to the Office of Campus Recreation.
• Complete and submit to the Office of Campus Recreation, “Sports Clubs Accident Report Forms” and “Emergency Medical Services Request Forms” for accidents and injuries within 24 hours.
• Ensure all individual club members are advised to review their medical insurance plans and receive any necessary medical advice before participating in any club activity.
• Purchase group insurance (both personal injury and personal liability) when appropriate. Consultation may be given by the Coordinator of Sports Clubs and the University Risk Manager.

Violation of any of the Conditions or Obligations of Affiliation may result in the loss of recognition by the Office of Campus Recreation and/or the University of South Carolina.

Student Affairs Policy STAF 3.24

The Sports Club Program is designed to serve individual interest in different sports and is student-oriented.

The objective of The Sports Clubs Program is to offer a sports activity for any interested student who has the desire to participate and to help develop skills in different sports.

The Sports Club Program at USC has two major areas of emphasis:
1. The recreational-instructional emphasis
2. The more highly-structured interclub, competition oriented emphasis.

A sport club is a registered student organization that provides a program of instruction, recreation, and/or competition in specific sports and recreational activities.

A sport club must be registered in accordance with the University regulations governing student organizations. All clubs must renew their registration annually. (See Registered Student Organizations)

Sports Clubs are organized when students express an interest in a certain activity, or because of anticipated needs when a student interest is present, although it may be limited in numbers. In any case, the Associate Director of Campus Recreation is ready to assist any student who wishes to organize any type of sport club.

The emphasis in sports clubs activities is leadership. The Associate Director and Graduate Assistant provide encouragement, guidance, and coordination, but in the final analysis, the club survives and thrives only by means of active student involvement and participation. The key to a successful sport club is the fact that it is student-initiated and student-controlled, and the emphasis is placed on participation. As a student initiated activity, the individual club will determine the range and effectiveness of its program.

Sports Club Advisors - To encourage positive interaction between both teaching administrative staff and students involved in student organizations, every student organization (including sports clubs) is required to have an advisor. The advisor must be selected from full-time faculty or administrative staff members at the University of South Carolina. Graduate students are not eligible to fulfill this requirement.

Clubs are permitted to use the name “University of South Carolina,” in describing the organization only at such times as they qualify as a registered student organization. However, Sports Clubs must understand and make it clear in their representation to third parties that they speak only for their membership, not the University or the student body as a whole. Sports Clubs are not agents of the University of South Carolina; (i.e. The Bowling Club of the University of South Carolina, etc.)

Active membership in a sport club shall be limited to persons officially connected with the University as faculty, staff, or full-time students. Students taking six (6) credit hours or more, and who pay the University Fee, and who adhere to the club constitution are eligible for regular membership in a sport club. All participants must complete a Sports Club Membership Application/Waiver of Liability and Release Agreement before participating as a member of a Sports Club. Spouses who have obtained the Spouse ID card are also eligible for regular membership in sports clubs. Students enrolled in the spring semester under the above conditions and indicating intent to continue (students who have preregistered) in the fall semester as well as students enrolled in summer school are eligible for summer membership. Any persons not meeting the above requirements shall not be eligible for active membership in registered sports clubs.

Student Affairs Policy STAF 3.14

Policy
The purpose of this document is to delineate the eligibility requirements for Sports Clubs and membership of individuals in Sports Clubs.

Specific details are listed in the Sports Club Handbook that is available in the Campus Recreation Office.

Procedure

Registration for New Sports Clubs

1. 1. Procedures for registering a Sports Club are the same as for other student organizations. These procedures can be found in the Carolina Community: Policy Manual and Student Handbook.
2. In addition to the above procedures, to register as a Sports Club, a representative of the proposed organization must make an appointment with the Associate Director of Campus Recreation to illustrate compliance with the following criteria:
   a. The club’s purpose and activity must be appropriate and consistent with the definition, purposes, and criteria of the sports clubs programs.
   b. The club must demonstrate financial self-reliance. The club is eligible to apply for funding from student activity fees after one full academic year of approved registration and demonstrated activity.
3. Each club officer must agree to the policies listed in the Sports Club Handbook.

Registration for Existing Sports Clubs

1. Existing sports clubs must renew their registration by submitting a “Student Organization Registration Form” by the third Friday in September of each year. Failure by an organization to renew its registration by the third Friday in September shall terminate its privileges to operate on the University campus, utilize University facilities, or receive monies from the Student Activity Fee or any other student generated revenue.
2. Each club officer must agree to the policies of the Sports Clubs Handbook.

Membership

1. Active membership in a sports club shall be limited to:
   a. Persons officially connected with the University as faculty, staff, or full-time students. Students taking six credit hours or more and who pay the University Fee are eligible for regular membership in student organizations.
   b. Spouses who have obtained a family membership to the PE Center.
2. The following are eligible for summer membership:
   a. Students enrolled in the Spring semester under the above conditions and indicating intent to continue (students who have preregistered) in the fall semester.
   b. Students enrolled in summer school.
3. The above individuals agree to comply with the club rules, club constitution, and the guidelines set forth in the Office of Campus Recreation. Any person not meeting the above requirements shall not be eligible for membership in any Sports Club.
4. All club members are required to complete a “Sports Clubs Membership Application and Waiver of Liability and Release Form” before participating as a member of a Sports Club.
5. No person other than members (and one coach for organized practices) may use club equipment, participate in any Sports Club activity, or receive any benefits that derive from funds allocated by Student Activity Fees.
6. Coaches (other than members) are not eligible to receive any remuneration, travel, or subsistence reimbursement, or any other support from monies available to the club.
7. Any exceptions on subsidizing travel for coaches must be approved by the Director of Student Life.
8. Associate, affiliate, honorary, or comparable type memberships used to circumvent the membership requirements are not authorized.

Student Affairs Policy STAF 3.13

The University does not provide accident insurance to club members or to a club. It cannot be held responsible for injuries incurred through participation in voluntary activities. The Campus Recreation Office strongly recommends that all club members have a medical insurance plan in effect before participating in any club activity.

Sports clubs may wish to purchase group insurance (both personal injury and personal liability) when appropriate. Consultation may be given by the Associate Director of Campus Recreation and the University Risk Manager.

Student Affairs Policy STAF 3.27

Policy
All registered student organizations or departments utilizing activity funds may contract either with University Dining Services or an approved Russell House University Union (RHUU) caterer.

An event catered by an off-campus caterer shall not open to the general public. These events are exclusively for the sponsoring organization/department. (See Policy BUSA 1.03)

Only caterers on the approved RHUU caterer list can be used. The approved RHUU caterer list will be maintained by the RHUU Reservationist. The final approval for using a non-University caterer will be made by the Director of the RHUU. A non-University caterer may be added to the approved RHUU catering list by contacting the RHUU Reservationist no later than one month prior to the scheduled event.

No organization or department may sell food or contract with an off-campus caterer/vendor to sell food. Bake sales will be permitted.

To serve alcohol at an event with students in attendance, the organization must have attended an alcohol policy workshop and obtained approval in writing from the Director of Student Life before the reservation will be approved by the Director of the RHUU. The Event Registration form for serving alcohol must be submitted to the Director of Student Life at least five (5) working days prior to the event. Designated locations to serve alcohol are the Ballroom, Golden Spur, and Room 322/326. (Please refer to the University Alcohol Policy and Guidelines for detailed information.)

All meeting rooms, lobbies, the Ballroom, and the Golden Spur, except the Witten Room, are designated as areas in which food may be served.

Fees
A user fee will be charged for all catered events. See the RHUU Reservationist for current fee charges.

Student Affairs Policy STAF 3.23

Outdoor Event Registration
University Policy designates four routine outdoor areas for use by individuals wishing to sponsor outdoor events on campus:

1. Designated areas in the front and back patios of Russell House University Union.
2. A designated area within the blocked-off area of Greene Street. (Also see Policy No. STAF 3.25: Greene Street Reservations.)
3. A designated area of Pickens Street Bridge.
4. A designated area of the Coliseum Plaza.

These areas are available on a first-come, first-serve basis, through the Russell House Reservationist, for registered student organizations.

Events scheduled in these areas must comply with reasonable time, manner and place restrictions.

1. Activities may not, under any circumstances, interfere with normal operations of the area.
2. Events may be scheduled in these areas only during daylight hours without appropriate approval.

Procedure
All outdoor events in other areas of campus and in above designated areas during dark hours must be approved by the Office of the Director of Student Life.

Approval must be obtained a minimum of two weeks in advance, to allow proper notification and scheduling of support services.

A letter with the appropriate event information must be completed before the event is approved. The letter must contain approval from the facilities that may be affected by this event.

The sponsoring organization of the event is responsible for all costs incurred by the University. These costs may include additional work, security, or personnel costs.

Under no circumstances may the events inhibit or hinder the normal operation of University functions. Reasonable time, manner and place restrictions will be imposed by the University of South Carolina.

This procedure must be followed for all outdoor events sponsored at any University-owned or controlled facility.

Safety of the event participants and University students, faculty and staff is a primary concern and will be a controlling factor in the approval of outdoor events.

Regularly scheduled intramural events are exempted.

For information concerning this policy or approval process, contact the Office of Director of Student Life.

Student Affairs Policy STAF 3.11

The publicizing of a student organization’s events or programs is a necessary part of insuring the success of these functions. The University has designated suitable areas in most buildings for the purpose of providing a place for groups and organizations to post their respective notices. The purpose of this set of procedures is to outline guidelines for the general posting and distribution of publicity material(s) as well as guidelines for the use of designated places on campus for the posting of said material(s).

Guidelines
Announcements of general interest to the student body of the University by registered student organizations, academic units, or University departments are the only type material(s) permitted.

Publicity materials for campus events should not be posted or distributed until a USC Facility Reservation and Event Registration form has been completed and approved.

All announcements shall indicate the name of the University organization that is sponsoring the event.

Publicity material(s) shall be posted only on bulletin boards or other approved areas designated in this policy. Under no circumstances shall any publicity material be placed, written, or painted upon any surface (interior or exterior) including, but not limited to, trees or shrubs, poles, signs, doors, windows, walls, sidewalks or other campus structures.

The primary message included in the advertising of an event may not promote the consumption of alcoholic beverages.

If the name of a non-University organization is to appear on any advertising material because of a co-sponsor relationship with a University organization, the content of the advertisement or promotion must clearly promote the event as its central message and the University organization’s name must appear on the advertisement. The name, logo, slogan, or similar identifier of the non-University organization must not appear as the dominant message. This includes flyers, posters, newspaper ads, banners, table tents, as well as other similar advertising visuals.

Student organizations shall retain all publicity material(s) for a period of no less than 90 days. This material shall be made available to the Director of Student Life upon request.

The distribution of any publicity material(s) shall be consistent with the orderly conduct of the University’s affairs, the maintenance of University property, and the free flow of traffic and persons. Efforts must be made to avoid litter. Distribution by means of accosting individuals, hawking or shouting, is strictly prohibited.

All publicity material(s) not covered by the specific guidelines set forth in this policy must be approved by the Office of the Director of Student Life at least two weeks prior to beginning advertising for the event.

Violations of this policy constitute violations of University policy and will be addressed through appropriate disciplinary channels.

Designated Locations and Procedures

Greene Street

1. Posters and banners are allowed on the brick wall along Greene Street, beginning at the corner of the Woodrow Residence Hall to the end of the wall on the east end by the Melton Observatory.
2. Only registered student organizations, academic units, University departments, or student candidates officially registered in campus-wide elections (such as Student Government office) may hang banners. All banners/posters must list the sponsor.
3. Registration for posters/banners is located at the Russell House Information Center (second floor).
4. Space is available on a first come/first served basis. Registration for banners/posters will be accepted until space is filled on any given day.
5. Banners/posters may be hung up to a week before the event. The Department of Student Life assumes no responsibility for security of banners/posters at any time during display.
6. Organizations are responsible for removal of banners, including all debris (tape, paper) from wall and surrounding area, immediately after the advertised event is over.

Russell House
All posters and publicity material(s) intended for the Russell House must be approved at the Information Center (located in the main lobby of the Russell House - 2nd level) and stamped for posting. The Russell House staff will be responsible for putting up and removal of all posters from Russell House bulletin boards. Up to six (6) posters per event may be posted in the Russell House at any given time.

Campus Activities Center
All publicity material(s) intended for the Campus Activities Center must be approved by the center before posting.

Preston and Woodrow (over the pedestrian walkway)

1. Banners may be hung over the pedestrian walkway between Preston and Woodrow.
2. Banners must be registered and approved by the Russell House Reservationist and may only be hung and removed by the University Maintenance Department.
3. After registration and approval of the banner, a Physical Plant Work Request form must be submitted to the Maintenance Department.
4. All expenses will be paid by the sponsoring organization.
5. Banners may be displayed up to two weeks.

Residence Halls
All publicity material(s) intended for the Residence Halls must be approved by the Director of Residence Life.

Married Housing Areas
All publicity material(s) intended for the married housing areas must be approved by the Director of Residence Life.

Academic Buildings
Designated areas of academic building lobbies are available for posting of publicity material(s). All publicity material(s) intended for academic buildings must be approved by the appropriate academic dean.

Carolina Information Boards
Carolina Information Boards are located at various outdoor points around the campus. All publicity material(s) must comply with University policy. All materials are removed from the information boards each Monday.

Stanchions (Russell House University Union)
Anyone sponsoring an event in the Russell House University Union may use the stanchions for publicity purposes.

1. Stanchions may be reserved at the RHUU Information Center after the reservation has been made through the RHUU Reservationist.
2. Only two stanchions may be reserved per event. Publicity will be displayed for a maximum of one week prior to the event.
3. The sponsoring group must provide the publicity material to RHUU Information Center at least two days prior to when the stanchions are to be placed around the building.
4. Posters must be of professional quality. Hand-printing of information or flyers randomly placed on poster board will generally be unacceptable. All materials displayed must be approved by the RHUU staff.
5. The RHUU staff will be responsible for placing the material in the stanchion and the placement of stanchions around the building.
6. Stanchions will be placed in the designated areas. Only two stanchions will be in each designated area at one time. The designated areas are as follows:
   a. First floor lobby;
   b. Second floor lobby by Greene Street entrance;
   c. Second floor lobby by Taco Bell; and
   d. Third floor lounge.
7. The sponsoring group may retrieve the publicity material the day after the event. All unclaimed materials will be discarded 24 hours after the event.
8. The Director of RHUU or designees reserves the right to establish or change priority in stanchion scheduling and placement at any time. Priority will generally be as follows:
   a. Today in the Union, Special Events;
   b. Upcoming special events in the Union; and
   c. Service or other general announcements.

Student Affairs Policy STAF 3.25

Student organizations must reserve facilities for all on-campus events. In order to ensure scheduling of University facilities in an organized manner and to ensure compliance with University policies, it is necessary to maintain a comprehensive reservation procedure for all student organization meetings, fundraising activities, guest speakers, and other events. The Russell House University Union Reservationist, located in Room 218 of the Russell House University Union, processes requests for all facility reservations.

Guidelines/Procedures for General Reservations of University Facilities

All room reservations must be requested through the RHUU Reservationist on a USC Facility Reservation and Event Registration Form. For student organizations, reservations must be initiated by an officer of the organization.

General Guidelines for Reservation Requests

1. Russell House University Union Facilities - Requests for reservations for RHUU facilities should be submitted at least 24 hours prior to the scheduled meeting or activity. This is to ensure that needed services and staffing can be provided for all meetings and activities in the building. If unforeseen circumstances necessitate a request for a reservation in a shorter time frame, the RHUU staff will attempt to fill the request to the best of its ability.
2. Scheduling of Other University Areas (non-academic) - The RHUU Reservationist is also responsible for scheduling usage of the following areas: Caroliniana Gardens, Pickens Street Bridge, the Coliseum walkway, the Gressette Room, Clariosophic Hall and Rutledge Chapel. These areas must be scheduled at least 24 hours in advance. (Other outdoor locations must be scheduled through the office of the Director of Student Life located in the West Wing of the Russell House.)
3. Academic Space Reservations - When space is not available in the RHUU, the University permits registered student organizations to meet in academic facilities. The following guidelines apply:
   a. Reservations should be requested through the RHUU Reservationist who will submit the request to the Academic Facilities Schedule Coordinator. Requests must be submitted to the RHUU Reservationist at least three (3) working days in advance for proper processing.
   b. Reservations will be accepted for the current semester only. Reservations will not be accepted until one week after classes begin and will not be made during final examination periods.
   c. No food, drink, or smoking is allowed in academic classroom spaces.
   d. No furniture may be moved from or into academic classroom spaces without prior approval.
   e. Fundraising activities must be approved in advance by the appropriate academic dean and the Vice President for Student Affairs (or designee). Membership drives may be held in academic facilities only if the purpose of the student organization is related to the discipline of the college where space is requested.

Types of Events Requiring Special Approval

1. Any social event held in a residence hall or in space adjoining a residence hall must have prior approval by the respective hall government(s) before receiving approval from the Department of Housing and Residential Services. Social events in a residence hall will be held normally on Friday and Saturday evenings.
2. Any social event held on campus or at a University facility that involves the use of alcoholic beverages must comply with all regulations governing the use of alcohol at that specific facility.
3. Any outdoor event held on campus must receive approval by the Director of Student Life. A detailed written request must be submitted two weeks prior to the event.

Avoiding Academic Conflicts
Social functions may not be held on campus on reading day(s) nor during final examination periods.

Guidelines/Procedures for Use of the Russell House University Union

The Russell House University Union (RHUU) serves as the primary facility for student organization meetings and activities. If the RHUU facilities are fully scheduled or cannot meet the unique needs for a particular group, a reservation request for other facilities on campus will be processed by the RHUU Reservationist to the appropriate facility schedule coordinator.

In addition to the guidelines/procedures for general reservations of University facilities listed in the above section, the following specific guidelines apply to the RHUU.

Rights and Responsibilities
The facilities, services and programs of the RHUU are for the use and enjoyment of members of the University community and their guests. The following is intended to be a general statement of expectations and responsibilities for individuals and organizations while exercising their privilege of using the RHUU. Specific policies for particular facilities and/or types of events or activities may be distributed in other forms throughout the year. The RHUU staff will make every effort to notify members of the University community concerning new policies or policy changes.

1. General - Students, faculty, staff, organizations, departments, guests, and visitors shall be expected to respect the rights of others, and abide by all general laws and University policies as delineated in the Carolina Community or other policy document(s). In addition, users and guests of the RHUU shall be expected to abide by specific policies and procedures of the RHUU which are designed to prevent injury to person or property, obscene behavior, the disruption of the orderly operation of the building, its services and programs, as well as other related concerns. RHUU staff members, including building supervisors, building attendants, office assistants, security personnel, or other staff as appropriate, shall have the authority to make reasonable requests of users (or guests) of the building pertaining to matters concerning building safety, security, orderly operation or other policy or procedure concerns. Individuals or organizations who fail to comply may be subject to disciplinary or other appropriate action(s).
2. Guest Responsibility - Individual students, faculty, staff, and/or organizations or departments shall be responsible for the behavior of their guest(s). It is the responsibility of the host to ensure that the guest(s) understands and abides by all University and RHUU policies and guidelines. If a guest is involved in a policy violation, the host individual and/or organization or department, as well as the guest, may be subject to disciplinary or other appropriate action(s).
3. Summary Removal - Summary removal is an action requiring that an individual immediately leave the RHUU. Summary removal may be imposed by a Building Supervisor, security personnel, or a RHUU professional staff member when there is reasonable cause to believe, based on available facts, that (a) an individual is an immediate threat to the safety or well being of him/herself, other persons or property; or (b) an individual’s behavior is disruptive of the orderly operation of the building or its programs or services. Summary actions may be warranted by potential or threatened as well as actual danger or disruption, but are indicated only when the serious nature or immediacy of the danger or disruption makes it impractical to follow normal disciplinary procedures. Some serious incidents or repeated incidents of threat, danger, or disruption, may result in the offending individual losing his/her RHUU use privileges for a specified amount of time or permanently. Summary removal for a specified period may be imposed by the Director of the Russell House University Union. When an individual is summarily removed for a specified period of time or permanently, he or she is given notice explaining the reasons for the removal, the duration, any special conditions that apply, and a copy of the summary removal policy. A student notified of such a summary removal may also be referred to the Office of Student Judicial Programs for disciplinary action. The summary removal may remain in effect until all disciplinary charges are resolved. An individual notified of such summary action shall, upon written request, be given an opportunity to meet with the Director of the Russell House University Union or a designee within five (5) University business days from the date of the request. An individual who is summarily removed and returns to the RHUU and/or violates other stated conditions during the specified period shall be subject to further separate action and may be treated as a trespasser. Permission to be in the RHUU for a specific purpose (e.g. to consult with the Director, or to participate in disciplinary procedures) must be requested in writing or by telephone and approval granted by the Director prior to any conduct contrary to the removal or conditions.

Eligibility for Facility Usage
The facilities and services of the Russell House University Union (RHUU) are primarily for the support of activities sponsored by student organizations, academic units, and University departments. Non-University organizations (with no formal affiliation with the University) may be granted use of the facilities and/or services on a restricted basis. Approval for non-University related organizations’ use of facilities is most often restricted to those days when the University of South Carolina is not in academic session. Requests for RHUU facilities or services by non-University related organizations must be approved by the Director of the Russell House University Union.

Those applying for the use of facilities should be aware that the RHUU reservable facilities are State property and as such cannot be used for personal or financial gain.

The RHUU reserves the right to assign facilities on the basis of the most efficient utilization of space. The RHUU Director will make adjustments if certain situations require changes in the facilities reserved by a group.

Fees

1. Facility Fee - A facility fee will be assessed to University departments and academic units that use the Russell House facilities for revenue generating programs or activities. The fee will be applicable when a registration fee or attendance charge is assessed by the sponsoring department (such as for conferences or seminars), or when any other form of revenue generation occurs (such as for sale of tickets or other items). Non-University groups will be assessed a facility fee regardless of the nature of the event. Student organizations will not be assessed facility fees, but may be charged other fees as warranted, such as clean-up fees or labor charges for extended building operating hours. The facility fee structure differentiates between University departments and non-University groups. Consult the Russell House Reservationist for current fees and related information.
2. Late Cancellation Fee - Because of the high demand for facilities within the Russell House, an organization or department that reserves a facility and does not use it and fails to cancel the reservation within a reasonable amount of time may be assessed a late cancellation fee. Consult the Russell House Reservationist for current fees and related information.
3. User Fee - A user fee will be assessed whenever food items are served and/or when additional labor is needed for clean-up as a result of user activities. Consult the Russell House Reservationist for current fees and related information.
4. Extended Building Operating Hours - An extended hours fee shall be assessed to the sponsoring organization for use of the Russell House during times before or after normal operating hours. Requests for extended hours must be approved in advance by the Director of the Russell House University Union. The decision for approval will be based on staffing availability, security (of building and activity participants), and all other applicable University policies and guidelines.

Solicitation in Russell House Facilities
Specific areas of the Russell House University Union are designated areas for solicitation in accordance with the policy on Solicitation and Sales (Refer to the referenced policy in this manual or consult the RHUU Reservationist located in Room 218 of the Russell House).

Reservation Procedures
All activities in the RHUU are recorded on a master calendar maintained by the RHUU Reservationist. The Reservationist will accept requests for facilities usage based on the priority reservation system listed below and after that on an “as requested” basis consistent with all other related University policies.

Priority Reservations: Because of the high demand on space in the RHUU, the following priority reservation system is utilized to ensure equitable and efficient use of space by interested groups. Information on specific dates and procedures for Priority Reservations is distributed to all registered student organizations, student organization advisors, and is advertised in the Gamecock newspaper each semester by the RHUU Reservationist. Request for facilities are processed in the following priority order:

1. Special Events Sponsored by University Entities - Special events shall be events recognized as such by the University and/or the Division of Student Affairs. These events will generally satisfy the following criteria:
   a. The event(s) must be University-wide in scope, i.e., should promote broad participation by the various University constituencies, including students, faculty and staff;
   b. The event(s) typically must not benefit any one or more specific organizations;
   c. The event must demonstrate wide appeal to the various University constituencies.
   Conferences or major meetings that satisfy the aforementioned criteria shall also be recognized as special events. A list of recognized special events at the University are on file in the Office of the Director of the Russell House University Union. Requests for exceptions shall be subject to approval by the Director of the Russell House University Union.
2. Activities Sponsored by the Carolina Productions - In addition to its role as the student program board at the University of South Carolina, Carolina Productions performs a function that is integral to the stated mission and goals of the Russell House University Union. The Russell House University Union serves as the community center of the campus — providing facilities, services and programs to enhance cultural awareness and learning, social interaction, and leisure activities for students, faculty, staff and friends of the Carolina community. The programs and activities sponsored by Carolina Productions are integral to that function. In addition to reserving confirmed events during the reservation period, the Carolina Productions may reserve up to sixteen “open” dates per semester.
3. Activities Sponsored by Registered Student Organizations - Registered student organizations are those student organizations at the University of South Carolina that have completed the student organization registration process in accordance with the policy on Student Organizations (STAF 3.10). Student organizations must be currently registered and in good standing with the University in order to be eligible for facility usage.
4. Academic Departments or Administrative Units - The RHUU facilities are not available for regular classroom instruction. Faculty organizations recognized by the Faculty Senate may reserve facilities.
5. Student Organizations in the Process of Registering - Student organizations in the process of registering may utilize the RHUU facilities on a restricted basis. These organizations may use facilities for three (3) organizational meetings for the sole purpose of organizing. Reservations indicating that the facility is to be used for a programming function such as social events, special programs, or revenue producing events, will not be accepted from student organizations undergoing the registration process. Organizations in this category are also not eligible to use the bulletin boards of the RHUU except to publicize organizational meetings.
6. Activities Sponsored by Non-University Entities - The Russell House University Union is not available on a regular basis for use by non-University related entities. Non-University related entities may utilize certain facilities on a restricted basis subject to approval by the Director of the Russell House University Union.

RHUU Back Patio Entertainment

1. Entertainment on the back patio area (e.g. bands, speakers, dances, etc.) shall be restricted so as not to interfere with academic classes, the operation of the Student Health Center, or the library. Events may take place during the hours of 11:00 a.m. and 2:00 p.m. and/or 5:00 p.m. and dusk. Noise levels shall be considered when approving events, especially during the midday hours.
2. All reservation policies apply for the patio area, including completion and approval of the USC Facility Reservation and Event Registration form, for any type of event.
3. In case of inclement weather, certain types of events may be moved to the Russell House 2nd Floor lobby area provided space is available. The Reservationist must approve the relocation and building staff will assist with set-up of building equipment.
4. The back patio is one of the areas designated for student organization fundraising or membership drive activities (i.e. bake sales, print sales, fraternity/sorority rush sign-up, etc.) One (1) table per organization is the maximum permitted unless otherwise approved by the Director of the Russell House University Union. All fundraising activities must be approved in accordance with the policy on Fundraising by Student Organizations (STAF 3.22).

Greene Street Area (between gates only)

1. Greene Street, during the pedestrian period (10:00 am to 4:00 pm), can be reserved by registered student organizations, academic units, and University departments through the regular RHUU reservation procedure. This area is designated for displays or activities that are of interest to the general University community. Noise levels shall be considered when approving events, especially during the midday hours.
2. Greene Street is a Columbia city street. Therefore, for hours beyond the designated pedestrian period, requests must be submitted in writing to the Director of the Department of Student Life at least three (3) weeks prior to the planned event due to the fact that the request must be submitted to and be approved by the City of Columbia.
3. All fundraising activities must be approved in accordance with the policy on Fundraising by Student Organizations (STAF 3.22). One (1) table per organization is the maximum permitted unless otherwise approved by the Director of the Russell House University Union.
4. Parking of vehicles shall be strictly prohibited in the reserved activity area. It shall be the responsibility of the sponsor to enforce this policy. The sponsoring organization must obtain approval in advance through the Reservationist for vehicles needing to enter the gates for unloading and/or loading during specified set-up and/or breakdown periods. Vehicle(s) must be moved to one of the parking lots immediately after unloading or loading. Vehicles should not be allowed into the area for any reason during the course of the activity.
5. The scheduled event must end at least one (1) hour prior to the scheduled opening of the gates. The sponsoring organization shall be responsible for ensuring that crowd dispersal, breakdown and removal of all equipment, and clean up of the area (street and sidewalks), are completed before the scheduled opening of the gates.

FOR ADDITIONAL INFORMATION REGARDING FACILITY USAGE AT THE UNIVERSITY OF SOUTH CAROLINA, CONTACT THE RHUU RESERVATIONIST IN ROOM 218 OF THE RUSSELL HOUSE UNIVERSITY UNION (TELEPHONE 777-7127).

Student Media Policy
Student Affairs Policy STAF 3.08

Policy
The Board of Student Publications and Communications, under the authority of the Board of Trustees of the University, is responsible for the following media, which receive funds allocated from student fees:

1. the Gamecock (newspaper)
2. Garnet and Black Magazine
3. WUSC-FM (radio station)
4. Any other publications and communications media that may be authorized

The Board of Student Publications and Communications has established procedures, described below, for selecting the major executives of student media, who are as follows:

1. Editor, the Gamecock
2. Editor, Garnet and Black Magazine
3. Station Manager, WUSC-FM

Nominees for student media heads must meet the following qualifications:

1. Junior or senior class standing
2. Must maintain a 2.5 cumulative GPA or the minimum GPA needed for graduation, whichever is greater.
3. One year’s experience on the staff of the medium concerned, or equivalent experience
4. Any qualifications set forth by the medium itself (as approved by the Board of Student Publications and Communications)

Procedures
Outgoing heads of media may submit nominations for appointment to the Board. Other interested persons may pick up applications in the Student Media Office, Room 323, Russell House.

The Board of Student Publications and Communications makes appointments to the Garnet and Black Magazine and WUSC-FM in the spring for the following school year. Appointments to the Gamecock are made in the spring for the summer and fall terms and in the fall for the following spring term.

Spring staff positions are announced in November, and selections made in December. Summer and fall vacancies are announced in February, and selections made in April.

Student Affairs Policy STAF 3.15

To define the process whereby editors and managers of student communications media may be legally removed for just cause.

Definition
All editors and managers are responsible to the Board of Student Publications and Communications, which derives its authority from the Board of Trustees of the University and, therefore, is ultimately responsible to the Board of Trustees through its designated University officials.

Those publications and communication media that receive funds by allocation from student fees come under the cognizance of the Board. These are:

1. the Gamecock (newspaper);
2. Garnet and Black Magazine;
3. WUSC-FM (radio station); and
4. Such other publications and communications media as otherwise may be authorized

The purpose of the Board of Student Publications and Communications shall be to act as publisher for the media under its cognizance and to maintain the highest standards in the operation of student publication and communication media, commensurate with the Board’s Statement of Principles, and the purposes of the University of South Carolina.

Editors and managers of student media should be protected from arbitrary suspension and removal because of student, faculty, administrative, or public disapproval of editorial policy or content. Only for proper and stated causes should editors and managers be subject to removal, and then by orderly and prescribed procedure.

The Board of Publications, which is responsible for the appointment of editors and managers, should be the agency normally responsible for their removal.

Editors are expected to exhibit good taste and balance in the contents of their publications. Good taste excludes material which is salacious, obscene or vulgar, and which ridicules religious and minority groups, human infirmities and the like.

The Board of Student Publications and Communications believes that the widest degree of latitude should be allowed editors and mangers of student communications media for the free discussion of current issues and problems.

Editors and managers of student communications media have the right to criticize, without malice, public officials on the performance of their official duties.

Procedure
The Board shall obtain a signed Statement of Understanding and Acceptance of the Statement of Principles from candidates for positions.

The Board will ensure compliance with the Statement of Principles, and shall have the power to take necessary disciplinary steps for violation of the principles. These disciplinary powers include:

1. warning;
2. reprimand;
3. removal from office; and
4. recommendations for further University disciplinary action by appropriate authorities or bodies

Those members of the student communications media who desire to have an editor or manager removed, for just cause, must file a written grievance to the ex-officio secretary to the Board of Student Publications and Communications. The secretary will then call a meeting of the Board to review the grievance, and if warranted, the Board will take necessary action through due process.
 

Managers of Student Media