University of South Carolina

Office of Student Disability Services

Test Proctoring Services

Phone:  (803) 777-6142                                                      Fax:  (803) 777-6741

Faculty Supplement

Spring 2008

A student in your course is eligible to have exams proctored through the Office of Student Disability Services.  The student has been informed of their responsibilities and the procedures to use this service.  Some faculty members choose to provide special testing accommodations themselves, while others choose to have our office proctor the tests for them. 

If our office is used for testing, it is the student's responsibility to schedule the test day/time with our office at least one full week (seven days) before the test.  All tests must be scheduled via our website at www.sa.sc.edu/sds/.     

All we ask of you...

Ø      Before each exam, the student should provide the professor with a Proctoring Form, attached to an envelope, which is to be filled out completely.   Please bring the exam to LeConte College room 112A by 5:00pm the day before the scheduled exam.  The proctor will return the exam to room 112A in LeConte for faculty/designee pick up, unless instructed otherwise.

Ø      Students should take their exams on the same day and time as the class, when possible.  Our hours are flexible, but contingent upon staff availability.   If your class does not meet within our time parameters, and you are not able to provide the accommodations yourself, please let the student request testing accommodations during a time within our hours that you approve of.    If you have any questions, please contact the test proctor at SAPrctr@mailbox.sc.edu 

Ø      If the student is more than 20 minutes late to a scheduled exam, the proctor will write “No Show” across the top of the Proctoring Form and return it to room 112B in LeConte for faculty/designee pick up.  Permission to reschedule will only be granted at the faculty member's request.

Ø      Exams that must be enlarged or brailled for visually impaired students must arrive in our office at least three days before the proctoring appointment.

Ø      Faculty members who anticipate assigning exams within less than one week’s notice, and choose to have the exam proctored, should contact our office.

Ø      If you desire to fax or email exams, please follow the procedures on the back of this document.

FYI...

Ø      Test Proctoring hours are flexible, but contingent upon staff availability  

Ø      The exact day, date, and time the exam was proctored will appear in Section II of the Test Proctoring Form.

Ø      Exams are filed in a locked cabinet in our Administrative Office (LeConte College 112B). 

Ø      Students are monitored by cameras and/or a test proctor in our proctoring room.  

Procedures for Faxing or Emailing an Exam

If faxing of exams is desired, please adhere to the following procedures:

ü      Please fax the exam to 777-6741 by 12:00 noon on the day before the exam.

ü      Please fax every exam with a completed proctoring form as a coversheet. 

ü      Please call 777-6142 to ensure that your exam was received. 

      If emailing of exams is desired, please adhere to the following procedures:

ü      Please email a WORD or PDF attachment to SAPrctr@mailbox.sc.edu by 12:00 noon on the day before the exam.

ü      Please include specifics in the email including your name and phone number, the student's name, name of class, date/time of test, how much time the class is allowed, and any other specific directions.

ü      Also include whether you plan to pick up the exam, have the student return it to you, or would like it returned by fax.  If by fax, then please be sure to include the fax number where the exam should be returned.