Treasurers Resources

Forms

• Direct Expenditure Voucher (DEV)

        Use this form if:

• A member of your organization has made an approved purchase and needs to be reimbursed for the expense.
• A vendor does not accept purchase orders, but is willing to invoice the expenses.
• Example of a completed DEV form, before submitting.
• Example of a completed DEV form after submitting. This must be printed and turned in with your receipts or invoices. A guest list is also required for all food reimbursement or purchases.

• Purchase Requisition

This form, once completely filled out and turned in to the Office of Student Organizations, will be used to generate a purchase order for your organization.

        Use this form if:

• You wish to avoid having a member of the organization having to pay out-of-pocket and being reimbursed later.
• You have more than three days before the event (excluding requests for food, which requires at least 4 weeks).
• You have contacted the store you plan to use and KNOW that they accept purchase orders.
• A member of your organization has made an approved purchase under $50 and needs to be reimbursed for the expense
• Example of a completed Purchase Requisition to create a Purchase Order
• Example of a completed Purchase Requisition for a reimbursement under $50
   

• Budget Transfer Request

Note: The Budget Transfer Request has moved to an online, form submission. Please make sure that the Treasurer or designee is the only one to fill out the request. 

         Use this form it:

• The event that you would like to transfer funds has not already occurred.
• You are an undergraduate Student Organization wishing to transfer $100 within the same event.
• You are a Graduate Student Organization wishing to transfer any funds of any type or denomination.

• Printing Request

Travel Procurement Forms

• Travel Authorization - Must be on the University Network to use this form
• Travel Reimbursement Voucher (TRV)
  - Example of a completed Travel Reimbursement Voucher
   

Resources

• Treasurer's Manual
• Fundraising Handbook
• Purchasing Paperwork Guidelines
• Undergraduate Student Organization Income Worksheet
• Undergraduate Student Organization Expense Log
• Graduate Student Organization Income Worksheet
• Graduate Student Organization Expense Log
   

Student Government Funding Information

• Senate Finance Codes
• Funding Guidelines
• Organization Comptrollers