Finance Committee Guidelines 2017-2018

Campus-wide Event Guidelines:

  1. Funding for food in accordance with the Student Government Codes will be $7.00 per person.
  2. Paper supplies will be funded as follows:
    a. Expected attendance 1-49: $10
    b. Expected attendance 50-99: $25
    c. Expected attendance 100+: $50
  3. Loans will usually not be funded (but will be reviewed on a case by case basis).
  4. Color Flyers will be funded at a maximum of $0.25 per person.
  5. Recruitment events will not be funded for any organization.
  6. No funding will be allocated for exclusive retreats.
  7. If an event request exceeds more than $5,000, the Finance Committee will complete an in-depth review of the organization’s request on a case by case basis.

Conference Travel Guidelines:

  1. No international travel expenses or any other associated costs.
  2. Total funding for conferences will be allocated no more than $2,000 (including transportation, registration, and hotel).
  3. Up to three people max will be funded for a conference.
  4. Lodging expenses for conferences will be allocated out the make-up of the three individuals attending the conference:
    1. If the conference is being attended by all men or all women from the organization, 1 room will be allocated for lodging expenses.
    2. If the conference is being attended by men and women from the organization, 2 rooms will be allocated for lodging.
  5. No parking fees, taxis, shuttles, or taxi-like services will be funded/reimbursed.
  6. A post conference report should be submitted to the Student Government Senate Finance Committee Chairman no later than two weeks following the conference.

Competition Travel Guidelines:

  1. No international travel expenses or any other associated costs.
  2. Total funding for competitions will be allocated out on a case by case basis (understanding team size is different for each organization).
  3. Lodging expenses will be allocated out based on the make-up of the competition team:
    1. If the team roster is all men or all women, 1 room will be allocated for lodging expenses.
    2. If the team roster is mixed with men and women, 2 rooms will be allocated for lodging.
  4. No parking fees, taxis, shuttles, or taxi-like services will be funded/reimbursed.
  5. A post competition report should be submitted to the Student Government Senate Finance Committee Chairman no later than two weeks following the competition.

Traveling Artist(s) Guidelines:

  1. The Student Senate Finance Committee will allocate a max amount of $1,000 towards an artist fee for performances.
  2. No private lessons for organizations will be funded.
  3. Multiple artists will be reviewed on a case-by-case basis.
  4. No monies will be allocated towards travel, hotel, or accommodations.

*The Student Senate Finance Committee will not approve funding for any event, conference, or competition that occurred prior to a budget dialogue meeting within the same fiscal year.

Organization Total Allocation Guideline:
If an organization has been approved allocations from the Student Activity Fee that have totaled together to be over $5,000, the Student Senate Finance Committee will conduct an in-depth review on funding the organization further for events, conferences, or competitions through a case by case basis.